Plan around the work ahead.
Review hotel workload and staffing coverage in Forecast, then make scheduling decisions in Planning. Arrivals, departures, cleaning and breakfast demand provide context for deciding where the team’s time is needed.
Plan the team.
Keep the hotel day in view.
Hotel staff planning, attendance and time off are included in RoomFlow Operations. Review the work ahead, plan coverage and follow the hours actually worked in the same application as your daily hotel operations.
THE DAILY WORK, CONNECTED
A staff plan with the hotel’s workload beside it.
A busy departure day changes the work for housekeeping, reception and breakfast. RoomFlow’s Forecast brings arrivals, departures, cleaning and breakfast demand together with scheduled and available staff hours. Managers can review coverage before adjusting shifts in Planning, while colleagues can follow their own roster.
Keep shifts and leave together.
Plan team shifts, review approved time off and check department coverage in one place. Staff can follow their own schedules, and managers with the appropriate access can adjust the wider plan.
Follow the hours actually worked.
Colleagues can clock in, pause, resume and clock out in RoomFlow. Managers can review attendance beside scheduled hours, with worked time and differences visible for follow-up.
HOW IT FITS TOGETHER
From expected workload to the actual shift.
Start with the work expected for a day, review the team’s coverage and adjust the schedule where needed. During the shift, staff use the same application for their assigned operational work and attendance. Afterwards, managers can compare scheduled and attended hours alongside task completion and recorded cleaning times in Staff metrics.
Staff Management is included in RoomFlow Operations. Forecast estimates depend on your hotel’s data, settings and recorded work history; managers make the scheduling decisions. Screenshots use fictional demo data.
Follow a day with RoomFlowA practical staff-planning workflow
- 01
Review the day
Look at expected arrivals, departures, cleaning and breakfast workload. Compare that context with scheduled and available hours to identify coverage that needs attention.
- 02
Set the plan
Adjust shifts in Planning with approved leave and department coverage in view. Give colleagues a clear schedule to follow alongside their operational responsibilities.
- 03
Review what happened
Check attendance against the schedule and review work records with the appropriate permissions. Use the context to inform your next plan and follow up on differences.
A FEW PRACTICAL DETAILS Your questions,
Your questions,
answered.
Is Staff Management included with the other hotel operations?
Yes. Staff planning, attendance, time off and workload forecasting are included in the same RoomFlow Operations package as Tasks, Housekeeping, Maintenance and Guest stays. The package price covers your property, total room count and managed staff count. Your team uses one application, with access based on each colleague’s role.
Does Forecast automatically create the staff schedule?
No. Forecast compares expected hotel workload with scheduled and available staff hours, using your hotel’s data and settings. Coverage indicators help managers review the situation; managers decide and make changes in Planning.
Can staff clock in and out, and does this run payroll?
Staff can clock in, pause and resume work, then clock out. Managers can review worked hours against the schedule. These attendance records support operational review; RoomFlow does not replace a payroll system or automatically calculate wages.
How is Staff Management priced?
Staff Management is part of one RoomFlow Operations package. The complete package costs €149 per property/month plus €6 per total hotel room/month and €5 per managed staff member/month. Count people whose schedules, attendance or time off you manage. Guest stays, Housekeeping, Maintenance and Staff Management are all included. Your PMS subscription is separate, and taxes, contract terms and any setup or connection charges are confirmed in the quote.
ONE ROOMFLOW OPERATIONS PACKAGE See it with your
See it with your
hotel day in mind.
Guest stays, Housekeeping, Maintenance and Staff Management in one shared workspace.
€149 per property/month
+ €6 per total room/month
+ €5 per managed staff member/month
All operations and staff features in one package
Managed staff are people whose schedules, attendance or time off you manage.
Request a demo Pricing and setup details